Data Privacy Notice for Web-Sessions
- 1. Controller
- 2. Purpose of data processing and categories of personal data
- 3. Categories of personal data
- 4. Storage period
- 5. Transfer of your data and data transfer outside the EU/EEA
- 6. Your Rights
Compliance with data protection regulations and thus the protection of your personal data is a priority for the Verein Deutscher Werkzeugmaschinenfabriken e.V. (VDW).
With this data privacy notice we provide you with an overview of which personal data is processed for which purposes and on what legal basis in the context of participation in the Web-Sessions. In addition, we inform you about your rights towards the VDW in its function as controller.
Controller within the meaning of Art. 4 No. 7 EU General Data Protection Regulation (GDPR) is
Verein Deutscher Werkzeugmaschinenfabriken e.V. (VDW)
Lyoner Straße 14
60528 Frankfurt am Main
Tel.: +49 69 756081-0
If you have any questions about data protection, you can contact our data protection officer at any time at email@example.com.
2. Purpose of data processing and categories of personal data
2.1 Registration and participation in Web-Sessions:
In order to participate and conduct the Web-Sessions, prior registration on our website is required. We process these data exclusively to enable you to participate in the Web-Session, to confirm your registration and login to the Web-Session, to inform you further about the Web-Session you wish to participate in and to be able to handle the corresponding communication. In addition, your data will be processed by the speaker of the respective Web-Session, who needs the data of the participants for the purpose of preparing the Web-Session.
The legal basis for the processing of your personal data within the scope of registration and participation in the Web-Session is Art. 6 para. 1 s. 1 lit. b GDPR. If personal data provided voluntarily by you, the processing of these data is based on the legal basis of Art. 6 para. 1 s. 1 lit. a GDPR.
2.2 Storage of your data for upcoming web sessions:
Within the scope of registration, you can consent to the further storage of your registration data for the purpose of participating in upcoming Web-Sessions. Hereby we would like to accelerate the registration process for web sessions for you and thus facilitate your participation in upcoming Web-Sessions.
Legal basis for the processing of your data is Art. 6 para. 1 s. 1 lit. a GDPR.
Your consent is voluntary and can be revoked at any time with effect for the future. Please contact us at the following address if you no longer wish your registration data to be stored: firstname.lastname@example.org
2.3 Advertising communication:
Furthermore, within the scope of registration, you can agree to the advertising contact by us, the organiser of the web session engaged by us or the respective speaker of the Web-Session. The advertising contact will take place via the contact channels which you have communicated to us during your registration (e.g. by e-mail, telephone). In terms of content, the advertising contact includes any statement by the companies of the speakers that is aimed at promoting the sale of goods or the provision of services that were presented in the web session. This includes in particular, but not conclusively, invitations, customer satisfaction surveys and offers for specific events and products.
The legal basis for the processing of your data is Art. 6 para. 1 s. 1 lit. a GDPR.
Your consent is voluntary and can be revoked at any time free with effect for the future. Please send your revocation to the following address: email@example.com
3. Categories of personal data
We process the personal data provided by you during registration for the above-mentioned purposes. In any case, this includes the following data:
- First name, surname
- e-mail address
Furthermore, you can voluntarily provide us with the following personal data:
- Function in the company
- Phone number
4. Storage period
We delete your personal data provided during registration for the Web-Session, in principle four weeks after participation in the first Web-Session, provided that there are no legal retention periods that prevent the deletion of your data.
If you consent to the storage of your personal data for the purpose of participating in upcoming Web-Sessions during the registration process, we will store your data also beyond the above mentioned storage period, until the time of revocation of your consent.
If we process your personal data on the basis of your consent for the purpose of advertising, your data will be deleted immediately after your consent has been revoked.
5. Transfer of your data and data transfer outside the EU/EEA
For the purpose of participation and performance of the Web-Session, we transfer your personal data to our engaged organizer of the Web-Session and the respective speaker of the Web-Session. The organiser of the Web-Sessions is IndustryArena GmbH, Katzbergstr. 3, 40764 Langenfeld, Germany, telephone: 02173 / 8933200, e-mail: firstname.lastname@example.org.
We will transfer your data to external service providers in order to enable you to participate in our Web-Sessions, to provide IT support and the performance of Web-Sessions (in particular for the documentation of the Web-Sessions) as well as (if you have consented) to enable us to contact you for advertising purposes, whereby we will carefully select and verify these service providers and bind them contractually in accordance with the legal requirements.
In addition, external service providers, in particular IT and e-mail service providers based outside the EU/EEA (so-called third countries) may also be involved. Before transferring personal data to a third country, we ensure that these service providers handle your personal data with the same care as required within the EU/EEA. Accordingly, we only transfer personal data to third countries where the EU Commission has confirmed an adequate level of data protection or where we ensure the careful handling of personal data through contractual agreements or other suitable guarantees.
6. Your Rights
You have the following rights towards the VDW with regard to personal data relating to you:
- Right of access - Art. 15 GDPR
In principle, you have the right to receive information on the points mentioned in Art. 15 GDPR. You also have the right to request a copy of your personal data in accordance with Art. 15 para. 3 GDPR.
- Right to rectification or erasure - Art. 16 and 17 GDPR
You have the right to have incorrect personal data corrected. In addition, you have the right to demand that your personal data is deleted if further processing is no longer necessary, if processing is unlawful or if you have withdrawn your consent.
- Right to restriction of processing - Art. 18 GDPR
If the conditions in Art. 18 GDPR are met, you have the right to have the processing of your personal data restricted, i.e. to prevent further processing for the time being.
- Right to object to processing - Article 21 GDPR
If the processing of your personal data is based on Art. 6 para. 1 s. 1 lit. e or f GDPR, you have the right to object to the processing if the further requirements of Art. 21 GDPR are met.
- Right to data portability - Art. 20 GDPR
Within the limits of Art. 20 GDPR, you have the right to receive your personal data in a machine-readable format in order to forward it or have it forwarded to another controller.
To exercise these rights, please contact our data protection officer at email@example.com.
The exercise of your rights is generally free of charge for you.
In addition, you are entitled to lodge a complaint to a competent supervisory authority regarding the processing of your personal data by the VDW.
The competent supervisory authority in Hessen is:
Der Hessische Beauftragte für Datenschutz und Informationsfreiheit
Telephone: +49 611 1408 - 0
Telefax: +49 611 1408 - 900 / 901