Compliance with data protection regulations and thus the protection of your personal data is a priority for the Verein Deutscher Werkzeugmaschinenfabriken e.V. (VDW).

With this data privacy notice we provide you with an overview of which personal data is processed for which purposes and on what legal basis in the context of participation in the Web-Sessions. In addition, we inform you about your rights towards the VDW in its function as controller.

1. Controller

(a) Controller within the meaning of Art. 4 No. 7 EU General Data Protection Regulation (GDPR) is
German Machine Tool Builders' Association (abbr. VDW e.V.)
Lyoner Straße 18
60528 Frankfurt am Main
Deutschland
Tel.: +49 69 756081-0
E-Mail: [email protected]
Internet: vdw.de

(b) You can contact our data protection officer as follows:
Scheja und Partner Rechtsanwälte mbB
Adenauerallee 136
53113 Bonn
Tel.: +49 228 227 226-0
Email: [email protected]
https://www.scheja-partner.de/kontakt/kontakt.html

2. Purpose of data processing and categories of personal data

2.1 Registration and participation in Web-Sessions:

In order to participate and conduct the Web-Sessions, prior registration on our website is required. We process these data exclusively to enable you to participate in the Web-Session, to confirm your registration and login to the Web-Session, to inform you further about the Web-Session you wish to participate in and to be able to handle the corresponding communication. In addition, your data will be processed by the speaker of the respective Web-Session, who needs the data of the participants for the purpose of preparing the Web-Session. Finally, you will be informed through the VDW exhibition department about our offered virtual exhibitions.

The legal basis for the processing of your personal data within the scope of registration and participation in the Web-Session is Art. 6 para. 1 s. 1 lit. b GDPR. If personal data provided voluntarily by you, the processing of these data is based on the legal basis of Art. 6 para. 1 s. 1 lit. a GDPR.

2.2 Storage of your data for upcoming web sessions:

Within the scope of registration, you can consent to the further storage of your registration data for the purpose of participating in upcoming Web-Sessions. Hereby we would like to accelerate the registration process for web sessions for you and thus facilitate your participation in upcoming Web-Sessions.

Legal basis for the processing of your data is Art. 6 para. 1 s. 1 lit. a GDPR.

Your consent is voluntary and can be revoked at any time with effect for the future. Please contact us at the following address if you no longer wish your registration data to be stored: [email protected]

2.3 Advertising communication:

Furthermore, within the scope of registration, you can agree to the advertising contact by us, the organiser of the web session engaged by us, or the respective speaker of the Web-Session. The advertising contact will take place via the contact channels which you have communicated to us during your registration (e.g. by e-mail, telephone). In terms of content, the advertising contact includes any statement by the companies of the speakers that is aimed at promoting the sale of goods or the provision of services that were presented in the Web-session. This includes in particular, but not conclusively, invitations, customer satisfaction surveys and offers for specific events and products.

The legal basis for the processing of your data is Art. 6 para. 1 s. 1 lit. a GDPR.

Your consent is voluntary and can be revoked at any time free with effect for the future. Please send your revocation to the following address: [email protected]

3. Categories of personal data

We process the personal data provided by you during registration for the above-mentioned purposes. In any case, this includes the following data:

• First name, surname
• Country
• Company
• e-mail address
• Password

Furthermore, you can voluntarily provide us with the following personal data:

• Function in the company
• Phone number

4. Storage period

If you send us an inquiry by e-mail or via the contact form of the registration process, we will collect the data you provide for processing and answering your request. We store this information for verification purposes for a period of up to six years. Legal basis for data processing Art.6 para. 1 GDPR.

If you consent to the storage of your personal data for the purpose of participating in upcoming Web-Sessions during the registration process, we will store your data also beyond the above mentioned storage period, until the time of revocation of your consent.

If we process your personal data on the basis of your consent for the purpose of advertising, your data will be deleted immediately after your consent has been revoked.

5. Transfer of your data and data transfer outside the EU/EEA

For the purpose of participation and performance of the Web-Session, we transfer your personal data to our engaged organizer of the Web-Session and the respective speaker of the Web-Session. The organiser of the Web-Sessions is IndustryArena GmbH, Katzbergstr. 3, 40764 Langenfeld, Germany, telephone: 02173 / 8933200, e-mail: [email protected].

We will transfer your data to external service providers in order to enable you to participate in our Web-Sessions, to provide IT support and the performance of Web-Sessions (in particular for the documentation of the Web-Sessions) as well as (if you have consented) to enable us to contact you for advertising purposes, whereby we will carefully select and verify these service providers and bind them contractually in accordance with the legal requirements.

In addition, external service providers, in particular IT and e-mail service providers based outside the EU/EEA (so-called third countries) may also be involved. Before transferring personal data to a third country, we ensure that these service providers handle your personal data with the same care as required within the EU/EEA. Accordingly, we only transfer personal data to third countries where the EU Commission has confirmed an adequate level of data protection or where we ensure the careful handling of personal data through contractual agreements or other suitable guarantees.

6. Your Rights

Do Not Track
Additionally, Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked. You can enable or disable Do Not Track by visiting the preferences or settings page of your web browser. [However, these features are not yet uniform, so we do not currently respond to such features or signals. Therefore, if you select or turn on a “do not track” feature in your web browser, we and our third-party providers may continue collecting information about your online activities as described in this data privacy notice.]

State or Country-Specific Rights
Depending upon the jurisdiction in which you reside, you may have one or more of the following rights with respect to the personal data we collect about you through the Web-Sessions:

• Right of access - Art. 15 GDPR
  In principle, you have the right to receive information on the points mentioned in Art. 15 GDPR. You also have the right to request a copy of your personal data in accordance with Art. 15 para. 3 GDPR.
• Right to rectification or erasure - Art. 16 and 17 GDPR
  You have the right to have incorrect personal data corrected. In addition, you have the right to demand that your personal data is deleted if further processing is no longer necessary, if processing is unlawful or if you have withdrawn your consent.
• Right to restriction of processing - Art. 18 GDPR
  If the conditions in Art. 18 GDPR are met, you have the right to have the processing of your personal data restricted, i.e. to prevent further processing for the time being.
• Right to object to processing - Article 21 GDPR
  If the processing of your personal data is based on Art. 6 para. 1 s. 1 lit. e or f GDPR, you have the right to object to the processing if the further requirements of Art. 21 GDPR are met.
• Right to data portability - Art. 20 GDPR
  Within the limits of Art. 20 GDPR, you have the right to receive your personal data in a machine-readable format in order to forward it or have it forwarded to another controller.

Note: If you are a resident of the State of California, you:
• Can request the following information about how we have collected and used your personal data during the past 12 months:
o The categories of personal data we have collected.
o The categories of sources from which we collected the personal data.
o The business or commercial purpose for collecting and/or selling personal data.
o The categories of third parties with whom we share the personal data.
o The categories of personal data that we sold or disclosed for a business purpose.
o The categories of third parties to whom the personal data was sold or disclosed for a business purpose.
• Can request a copy of the personal data that we have collected about you during the past 12 months.
• Can ask us to delete the personal data that we have collected from you.

These rights are not absolute, and in some instances, we may decline your request as permitted by law. We will need to verify your identity to process your information, access, and deletion requests and reserve the right to confirm your California residency. To verify your identity, we may require you to provide government identification, give a declaration as to your identity under penalty of perjury, and/or provide additional information.

Your authorized agent may make a request on your behalf upon our verification of the agent's identity and our receipt of a copy of the valid power of attorney given to your authorized agent pursuant to California Probate Code Sections 4000-4465. If you have not provided your agent with such a power of attorney, you must provide your agent with written and signed permission to exercise your CCPA rights on your behalf, provide the information we request to verify your identity and provide us with written confirmation that you have given the authorized agent permission to submit the request.

You are entitled to exercise the rights described above free from discrimination as prohibited by the CCPA.

Under California’s Shine the Light law, you may also ask companies with whom you have formed a business relationship primarily for personal, family or household purposes to provide the names of third parties to which they have disclosed certain personal data (as defined under the Shine the Light law) during the preceding calendar year for their own direct marketing purposes and the categories of personal data disclosed. You may send us requests for this information to [[email protected]]. In your request, you must include the statement “Shine the Light Request," and provide your first and last name and mailing address and certify that you are a California resident. We reserve the right to require additional information to confirm your identity and California residency. Please note that we will not accept requests via telephone, mail, or facsimile, and we are not responsible for notices that are not labeled or sent properly, or that do not have complete information.

General information on the handling of personal data within the VDW
Data protection manager at VDW:

RA Klaus-Peter Kuhnmünch VDW e. V. Head of department legal and special tasks Lyoner Straße 18 60528 Frankfurt am Main Tel.: + 49 69 756081-38 Email: [email protected]

M.Sc. Franck-Donald Njoya VDW e. V. Head of IT departement Lyoner Straße 18 60528 Frankfurt am Main Tel.: + 49 69 756081-38 Email: [email protected]

You can contact our data protection officer as follows:
Scheja und Partner Rechtsanwälte mbB
Adenauerallee 136
53113 Bonn
Tel.: +49 228 227 226-0
Email: [email protected]
https://www.scheja-partner.de/kontakt/kontakt.html

The competent supervisory authority in Hessen is:
Der Hessische Beauftragte für Datenschutz und Informationsfreiheit
Postfach 3163
65021 Wiesbaden
Telephone: +49 611 1408 - 0
Telefax: +49 611 1408 - 900 / 901